Minutes for General Session December 5, 2011

12:25 Meeting called to order

Approval of Minutes:  Tim Pierce from electronics motioned to approve the minutes

Darcy from Woodtech seconded

Motion passes

12:32-12:40 Committee reports:

 1.        AODA – river watch, people needed

 2.       Survey

 3.       Western’s awesomeness week

 4.       No one

 5.       No one

 6.       No one

 7.       No one

Pres Report: Marcus is leaving, spot is open.  We have a suggestion box up for students

Gov Report: attending WSG in Green Bay in January, stressed operation River Watch again

12:40-12:47 Budget Survey:  westernstudents.org/activityfeesurvey.html, people taking surveys in the session

12:47-12:48 Darcy from woodtech motions to approve sanctioning of PRISM, Skills USA Welding and Crew

Amy from PAS seconds the motion

Motion Passes, Clubs are now sanctioned

12:48-12:49  Vote to cancel Dec 19^th General Session meeting

Nicole from respiratory motions to cancel the Dec 19^th meeting

Tim from SHRM seconds

Motion passes

12:49-12:51  Vote to cancel Jan 16^th General Session meeting due to MLK Day Celebration

Adam from Phi Theta Kappa motions to cancel the Jan 16^th General Session meeting

Josh biomed seconds

Motion Passes

12:51-12:59  Don – Changes to Constitution and Bylaws

                 Don opens the floor for questions and comments regarding the new changes

                Don asks for a show of hands who was here last time when the changes were presented, and a show of hands for who wants to see them again.  Several hands raised.  Don puts the changes on the projector screen and asks for questions as he scrolls through and displays each of the areas that have changes in red.  He explains the sanctioning and excuse for club activities during General Session and minute-posting requirements briefly (sections 2 and 3). 

 Ge asked a question in regard to Section 3, for minutes being posted with a tally vote a week prior to turning in funding requests.  He asked if it’s turned in 6 days previous, will it be denied.  Don asked how far in advance the trip was known.  If a trip is known well in advance, clubs should have no problem posting the minutes and getting the travel grants in in enough time.  Ge emphasized to all the clubs that they need to pay attention to this and make sure to have everything in on time.  Don agreed and emphasized the point, and told students to let him know if they have any questions and that we will be voting on this changes next session in Feb.

12:59-1:04

Sally Emerson – presentation on Alumni phone-a-thon.  Consists of survey questions related to life, careers, newsletter, etc.  It is very important that we stay in close contact with our Alumni.  This is also an opportunity to ask for donations.  Sally is looking for people who are strong Western representatives that have good phone skills, are responsible, and have a good work ethic to assist with the phone-a-thons.  Good way to build a resume and learn new skills.   5 weeks are dedicated in the Spring to the phone-a-thon.  Looking for people who can put in 2 nights per week minimum over those 5 weeks assisting. 

Gina and Sandy asked to comment; both said it’s a fun time, good food and a great way to network and learn new things.

Sally gave handouts that have contact information for people to sign up for the phone-a-thon.  She again stressed the importance and the need for phone-a-thon workers, as this helps students with scholarships and needs.

1:04-1:10   CTE Month, Club Expo

Gina presents the potion for an even for clubs to present themselves in a large Expo.  Feb 13^th would be the date for the event.  It would involve work on the side of the clubs to get their information out there.  There has also been talk of bringing in judges and possible prizes for the best booth.  She asked for a show of hands who would do it.  Only a few hands.  She asked if the timeframe was too short – a general consensus of hands was given.  Gina said she will speak with campus events about this and if we have 20 different participants (20 clubs) then it would be possible to procede with the even. 

1 member is concerned that it would be difficult from anyone from their club to be there because they are in class all day.  Gina said that it is possible to look at having a booth un-manned for part of the time if there are people who can rotate over to the booth through the day.

Marcus said to make sure that booths look professional as the clubs are representing the college.

Dec 20^th would be the deadline to get an application out to be part of the fair.  Gina will work with Campus Events to get an application out soon on westernstudents.org, and then find a way to contact students either via email or the newsletter.

1:10-1:11  Adam from Phi Theta Kappa

PTK is putting a booth in the Union this week for studnets to sign up to change information that may not be accurate on students Western portal.  11-1.  Stressed the importance of having up to date infor for registration, financial aid, etc.  Will be giving out a free sweater to those who come to the booth.

1:11-1:14   Other Announcements

Disability support speicalists selling tickets for gift baskets in the student union during lunch periods throughout the week.  The drawing is Friday at 2pm.

Wellness Center – fall memberships expiring Dec 22^nd.  Spring memberships start Jan 3^rd.  Center will be closed over the holidays.

1:14-1:15 Motion to adjourn

Darcy from electronics motions

Tanya from disability support specialist seconds

Motion Passes

Meeting Adjourned